Financial Reporting

BioTrack provides a full set of financial reports about many aspects of your business but with a completely interactive interface, which allows you to to create sophisticated user-defined reports, “on the fly” .  These reports can be saved and re-used. The range of  user-defined reports is virtually limitless and can be extremely useful in the micro-management of your businesses and for managing cashflows,  the regulatory burdens of inspections and business planning.

Financial Dashboard

However, we recognise that many of us don’t have the time to spend creating reports and graphs and we just need something fast to give an indication of trends and areas where there may be problems with cash flow, stock imbalances etc., even though we all know we need to know whats happening….. so BioTrack does it all for you automatically.

BioTrack automatically maintains a real-time Financial dashboard of your business which gives you a single glance summary of your current position. It does this by using realtime data from your accounting and production information, presented in an easy to read and understand dashboard of key business and operational parameters.

It looks like this:

Summary of Financial dashboard

 Here is a summary of what these graphs mean. Each graph shows the last 3 years of available data.


This graph presents a gross sales value by month (net of VAT). Adjustments are made realtime as sales increase or decrease. It is useful for defining seasonal activity and getting a view of trends in sales.


This graph shows your total purchases and raw materials purchases, the difference being purchases of non-material products and services, month by month. Its useful to see how much you are spending on real activity and how much on non-production costs.


Gross Profit

Here you can see month on month how much Gross profit you made. In this case, gross profit is simply defined as the difference between sales and direct material costs. It doesn’t consider indirect material or overhead costs. Its useful to establish if your operation has a basic profitability and establish seasonal variations. 


The graph of production is relevant to organic manufacturers who have a definite range of finished products with fixed quantities of raw material ingredients. The production graph indicates the general output in Kg of production and gives a rough measure of activity and seasonal trends in production. The data is derived directly from the Production log.

Overhead Costs

This graph is relevant to all types of organic operator. It indicates the relative level of overhead costs month on month, and is useful to indicate if indirect cost management is successful and if there are any seasonal trends.

Net Profit

The bottom line, this graph indicates if you are really making a net profit after costs and depreciation. Probably the most imporatnt of all the financial indicators, though in agriculture it can be deceptive as profits are returned to stock and swings in monthly net profit reflect this.

Overhead breakdown

This interactive graph allows you to visualise the distribution of your indirect costs, considered cumulatively to date. Its useful to see where you are spending most on non-essential costs.

Raw material Stock injections

For a farmer, this shows the inward arrival of farm inputs. For a manufacturer or restaurant, this indicates the trends in raw material purchases. It is useful to give an indication of stocking up activity and seasonal trends in stock purchases.

Raw material Stock deductions

For a farmer, this represents the amount of farm inputs used in agricultural production. For a manufacturer (or retaurant), this represents the amount of raw material stock converted to finished products (or meals). It gives a useful guide to stock movements and seasonal or other trends in use of raw materials.

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